Project management software integration for email
Create a task via email
Send a task to Wrike. Include “[email protected]” in the “To” or “CC” field. If “[email protected]” is the only recipient, the task is assigned to you.
Assign a task via email
To assign a task to specific users, simply include their email addresses in the “To” field.
To reassign a task, include the new assignee’s email address in the “To” field and add “FW:” to the beginning of the subject line.
Add attachments
If you include file or image attachments in your email, they will appear in that task’s list of attached files in Wrike.
Schedule a task
If you do not add any dates in the email subject line, then the task is processed according to your profile settings and set either as ‘Backlogged’ or ‘Planned for Today’. You can also schedule a task for specific dates by adding the start date and due date surrounded with brackets to the email’s subject line: [MM/DD-MM/DD].
Set task status
If you do not specify statuses for tasks sent via email, then they are created as ‘Active’ by default. To change or specify a task status, just add the desired status [in brackets] into your email’s subject line. When you add the task status ‘Completed’ via email, then the task is automatically marked as completed in Wrike.
Prioritize important tasks
Change the priority of your email to update the task importance in Wrike.
Email comments to existing tasks
- Want to forward an email to a task and include its contents as a comment? Send it to [email protected] and put Re: [Folder Name] Task title in the subject line (1)
- The other way to add a comment to an existing task is by sending an email to the task’s unique email address (2)
Email a task to a subfolder
You can email a task to a subfolder just like you would email it to a folder. If you have several subfolders with the same name, provide the folder path to put the task in the right place. To create a folder path, just list all parent folders, separating each with slashes, and put brackets around the list.
Email a task to several folders
To do this, list all the folder names you would like to include the task in, separate the folder names with commas, and make sure to include square brackets around the folder list. Unless you specify a status, the task’s workflow is taken from the first folder in the list.
Yes, as a Wrike user, integrating your emails is simple. With Gmail and Outlook for Wrike, you can create, edit, and update tasks, add attachments, set task importance, and comment on existing tasks — all from your inbox.
Both Outlook and Gmail are fully integrated with Wrike. This means that, once connected, you can create and edit tasks, add comments, upload attachments, and more, right inside your inbox.
Yes, to create and assign a task to yourself in Wrike, simply send an email to “[email protected]” from your email client.